Artificial Intelligence at Work

An Artificial Intelligence at Work policy sets clear rules for when and how employees can use AI tools, focusing on approvals, training, confidentiality and privacy safeguards, human review of AI outputs, and limits on automated decision-making to reduce legal, security, and intellectual property risks while supporting responsible innovation.

How to Write an Artificial Intelligence at Work Policy

• Start with "why" and introduce what the policy will cover and why it's important.
• Define what counts as AI tools covered by the policy.
• Set an approval and training expectation before using AI for work.
• Require protection of confidential and sensitive information when using AI.
• Require respect for privacy and intellectual property when sharing inputs and using outputs.
• Make employees responsible for verifying and quality-checking AI outputs before using them.
• Require appropriate transparency about AI assistance in work product.
• Prohibit high-risk uses without explicit written approval, including employment decisions and handling personal data.
• Direct employees to use only approved tools and follow an internal AI tool directory or intake process for new tools.
• Explain monitoring, policy updates, and the expectation to stay current as tools and laws change.
• Provide a clear path to report concerns and prohibit retaliation for good-faith reporting.

For advice on writing an Artificial Intelligence at Work policy in a specific jurisdiction, see below.