Driving for Work

A Driving for Work policy sets clear safety, licensing, authorization, and insurance expectations for employees who drive on work business, including rules for vehicle use, distracted driving, reporting license or driving record changes, and reimbursement practices where applicable.

How to Write a Driving for Work Policy

• Start with why safety is important, especially while driving.
• Define when driving is part of the job and what types of work travel are covered.
• Set driver eligibility rules, including a valid license and an acceptable driving record.
• Require employees to report changes that could affect driving eligibility.
• State safe driving expectations and compliance with traffic laws.
• Ban or limit distracted driving and clarify that phone use while driving is not expected.
• Clarify responsibility for tickets, fines, and other penalties from unsafe driving.
• Limit use of organization-owned vehicles to authorized drivers.
• Set requirements for using a personal vehicle for work, including maintaining appropriate insurance.
• Address mileage reimbursement at a high level and point to where employees can find details.

For advice on writing a Driving for Work policy in a specific jurisdiction, see below.