Final Paycheck

A Final Paycheck policy explains when and how employees will receive their last wages after separation, including the delivery method, any required payout of unused vacation or other accrued time, and the need to keep contact information current for final tax documents, consistent with applicable state law.

How to Write a Final Paycheck Policy

• Start with "why" and introduce the concept.
• State that your organization will issue final pay in line with applicable state law.
• Explain how final pay is delivered (for example, direct deposit when available, otherwise mailed to the address on file).
• Tell employees to keep their address current after separation so year-end tax forms are delivered correctly.
• Clarify that final paycheck timing and any payout of unused accrued time depend on the employee's work location and your organization's policies.
• Direct employees to HR for questions about their specific final pay details.

For advice on writing a Final Paycheck policy in a specific jurisdiction, see below.