Your Paycheck

A Paycheck policy explains your organization's pay schedule and pay method, what information and deductions appear on pay stubs, how payroll errors and permitted deductions are handled, and when final pay is issued, with jurisdiction-specific rules for timing, notice, and deductions.

How to Write a Your Paycheck Policy

• Start with "why" and introduce the concept.
• State your organization's pay frequency and what happens when a scheduled payday falls on a non-workday.
• Explain how employees receive wages, including your default method and how to set up or update payment details.
• Describe paycheck deductions, including required withholdings and permitted voluntary deductions.
• Tell employees to review pay statements and report suspected payroll errors.
• Explain how your organization handles payroll corrections and reimbursement for improper deductions.
• State your rule on pay advances.
• Explain how final pay is issued at separation, including that timing and any leave payout rules depend on applicable state law.

For advice on writing a Your Paycheck policy in a specific jurisdiction, see below.